Tagging vs. Labels in GMail

I have mentioned multiple times earlier in this blog about how much I love this labelling feature of the GMail.

However, there is a problem that neither labelling nor the traditional “folders” take care of. You can not label and tag in every possible way you would want to search the mails later. I would generally like to deal with a small, manageable number of labels. And that isn’t enough to search some very specific old messages. So, GMail provides Google Search for your mail. Great… Serves some purpose. But over time you realize that even that isn’t sufficient. Many a times you would get a mail on some subject which would not contain the relevant word. The reasons could be

  • Mail was sent in the offline context. Hence, does not have the right word with which you want to search it later.
  • Some abbreviation or short-form of the word has been used, which you are unable to think of while searching.
  • Even if the online context was there, for some reason it just does not have the particular word you are searching for and so on.

Now, what will the solution for such things be. One thing I can think of is “tagging”. You do not need to have tags displayed on the main page (of course – that can be made optional). You just tag messages and even if certain tags have only one or two messages, your main page does not get clogged. They are used only for searching. For your normal work you can continue to use smaller number of labels.

Or if it is desirable to avoid confusion, you can simply have visible and invisible labels. Visible lables would be displayed as they are currently. Invisible ones will act as tags used only for the purpose of searching and do not clutter you main page.

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About Jaya

Jaya Jha is an entrepreneur, a techie, a writer and a poet. She was born and brought up in various towns of Bihar and Jharkhand. A graduate of IIT Kanpur and IIM Lucknow, she realized early on that the corporate world was not her cup of tea. In 2008, she started Pothi.com, one of the first print-on-demand publishing platform in India. She currently lives in Bangalore and divides her time between writing and working on her company's latest product InstaScribe (http://instascribe.com) with a vision to make it the best e-book creation tool. Blog: https://jayajha.wordpress.com Twitter: @jayajha Facebook: http://facebook.com/MovingOnTheBook

One thought on “Tagging vs. Labels in GMail

  1. Pingback: Miles to go… » Blog Archive » Tags and Categories

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